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Privacy Policy

Last updated: September 2025

 

At Polynucleotide Academy Ltd we are committed to protecting your personal information. This Privacy Notice outlines the types of personal information we may collect; the means by which we may collect, use, or share your personal information; steps we take to protect your personal information; and choices you are provided with respect to the use of your personal information.

This Notice only applies to the Polynucleotide Academy Ltd websites that link to this Notice. Our websites also may contain links to third-party websites. We do not endorse and are not responsible for the content of third-party websites or resources, and our privacy notice does not apply to any sites that are not affiliated with Polynucleotide Academy Ltd, even if you access them via a link on our site. You should review the privacy policies of any third-party site before providing any information.

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For purposes of this Privacy Notice, “Personal Data” is any information by which you can be individually identified both directly and indirectly, including, but not limited to, your name, address, e-mail address, and telephone number.

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Minors

This website is not designed or intended for use by children under the age of 16. We do not knowingly collect any Personal Data on this website from anyone under the age of 16 without the prior, verifiable consent of a parent or guardian. Such parent or guardian may have the right, upon request, to view the information provided by the child and require that it be deleted. Moreover, all minors should seek their parent’s or guardian’s permission prior to using or disclosing any Personal Data on this website or online resource.

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Identity and Contact Details of the Data Controller

The Privacy Notice will be under United Kingdom Law. You may contact the data controller by email at Info@polynucleotides.com with questions, requests, and enquiries in the scope of United Kingdom law.

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How and Why We Process Your Personal Data

On this website, we may request Personal Data about you. Examples of Personal Data that we may collect that directly identify you includes your name, contact information, email address, and other information in combination with these identifiers. We may also collect certain Personal Data that does not directly identify you by name but could be used to identify that a specific computer or device has accessed our website.

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We process your Personal Data on our websites for many reasons, including:

  • To respond to your requests or enquiries;

  • To complete a transaction;

  • To personalize your experience;

  • To perform website analytics and measure website performance;

  • To track and monitor adverse events and other activities related to pharmacovigilance;

  • To maintain the website, including for security purposes.

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Several places on our website require Personal Data if you choose to use them, including surveys, registration, and content sharing features (i.e., “E-mail to a Friend” links). Polynucleotide Academy Ltd and its business partners (such as service providers or other third parties who provide certain services to Polynucleotide Academy Ltd) collect this information about you only if you voluntarily provide it to us. Please be aware that certain features of this site may not be available to you if you elect not to provide certain Personal Data. Any Personal Data you provide to us on our websites will be used in accordance with this Privacy Notice.

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More Information on our Processing Activities

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This table outlines each website-related processing activity in greater detail and provides information on the categories of information collected for each activity as well as the legal basis of processing for each of these activities, if and to the extent the data processing is subject to GDPR.

Responding to Requests or Inquiries

  • Categories of Data: Contact information (name, mailing address, telephone number, job title), interests and preferences (such as areas of interest), and any other information you provide.

  • Purpose: To respond to your request, such as a general inquiry, subscription to a mailing list, or other communication.

  • Legal Basis: Article 6(1)(f) GDPR (legitimate interests). If you provide sensitive Personal Data, we will process it based on your explicit consent under Articles 6(1)(a) and 9(2)(a) GDPR. Where reporting is required, processing may also be based on legal obligations (Articles 6(1)(c) and 9(2)(i) GDPR).

Completing Transactions

  • Categories of Data: Contact information and history of your previous transactions with us (such as order history, customer account information).

  • Purpose: To fulfil services you request and to understand your interests and preferences.

  • Legal Basis: Article 6(1)(b) GDPR (necessary for performance of a contract).

Personalising Your Experience

  • Categories of Data: Information about your preferences, interests, past interactions with us, language and marketing preferences, and demographic data.

  • Purpose: To tailor our communications and services to your interests.

  • Legal Basis: Article 6(1)(f) GDPR (legitimate interests) and, where required, Article 6(1)(a) GDPR (consent).

Website Analytics and Tracking

  • Categories of Data: Information from cookies and similar technologies, IP addresses, browsing activity, and combined information from online and offline sources.

  • Purpose: To perform analytics, measure website performance, and improve site administration.

  • Legal Basis: Article 6(1)(f) GDPR (legitimate interests) and, where required, Article 6(1)(a) GDPR (consent).

Tracking and Monitoring Adverse Events and Pharmacovigilance

  • Categories of Data: Any Personal Data relating to safety reports or adverse events.

  • Purpose: To ensure public health and comply with obligations to detect, assess, and prevent medicine-related problems.

  • Legal Basis: Article 6(1)(c) GDPR and Article 9(2)(i) GDPR (legal obligations for public health).

To Run and Maintain our Website

  • Categories of Data: Technical information, including IP address, geographic location, accessed resources, and related metadata.

  • Purpose: To secure and maintain our websites, systems, and assets.

  • Legal Basis: Article 6(1)(f) GDPR (legitimate interests).

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Cookies and Other Web Trackers

Our websites and online resources also collect other basic information about you which may not directly identify you, but which may correspond with you or a particular device. We use some of this information to allow our websites to run, as well as to learn more about how our websites and online resources are used and to otherwise improve and administer the site. We also use this information to enable us to deliver information tailored to your interests and preferences, based on your use of the site.

For example, we may collect the IP Address assigned to your computer by your internet service provider. This address may change each time you connect to the internet (a “dynamic” IP address), or it may remain the same (a “static” IP address). In most cases, this information is collected automatically, for our legitimate business interests. In some jurisdictions, we ask for your consent before collecting this information, in which case you will be presented with a choice as to whether you wish to allow the collection and use of this type of information. Please see our Cookie Notice for more information.

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Use of Data for Marketing

We do not sell or transfer your Personal Data to any non-affiliated entity for their own direct marketing use unless we provide clear notice to you and obtain your explicit consent. We use third-party advertising companies to place ads on other websites. These companies may use data about your visits to this and other websites in order to measure advertising effectiveness and to provide advertisements about our goods and services that may be of interest to you. If you would like more information about this practice and your choices to opt-out of having this information used by these companies, see our Cookie Policy.

Information Sharing / Recipients of Personal Data

We may share your Personal Data with third parties, such as our service providers, for the following purposes:

  • To help fulfil Polynucleotide Academy Ltd business transactions;

  • To conduct technical maintenance of our websites and other web platforms;

  • To facilitate a merger, consolidation, transfer of control or other corporate reorganisation in which we participate, or pursuant to a financial arrangement undertaken by Polynucleotide Academy Ltd;

  • To respond to appropriate requests of legitimate government authorities, or where required by applicable laws, court orders, or government regulations;

  • Where needed for corporate audits or to investigate or respond to a complaint or security threat.

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International Transfers of Your Personal Data

Any Personal Data you provide to us through your use of this website may be transferred to or stored in a geographic region that imposes different privacy obligations than your country of origin. This means that your Personal Data may be sent to a country with less restrictive data protection laws than your own. Any such transfer will be conducted in compliance with applicable law.

If your Personal Data is covered by the GDPR: For transfers of data regarding Polynucleotide Academy Ltd, contracts containing the EU Standard Contractual Clauses according to the EU Commission decisions of 27 December 2004 (2004/915/EC) and 05 February 2010 (C(2010)593) constitute appropriate and suitable safeguards to ensure compliance with GDPR. In addition to Standard Contractual Clauses, Polynucleotide Academy Ltd may also use data processors that are certified under the EU-U.S. Privacy Shield, which establishes appropriate and suitable safeguards to ensure compliance with the GDPR according to the EU Commission decision of 12 July 2016 (C(2016) 4176).

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Retention/Storage Period of Your Personal Data

The length of time in which we will store your Personal Data will differ depending on the purpose for which we have collected and are processing your data. In most cases, we will keep the data for three (3) years following our last interaction with you. We may, however, maintain your data for a longer period of time if we are required by law to maintain your data. For example, reports related to pharmacovigilance are kept for a minimum of 10 years after the withdrawal of the product in the last country where the product is marketed.

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Information About Your Rights Regarding Your Personal Data

  • You may have certain rights regarding our use and processing of your Personal Data.

  • Your Rights if Your Data is Covered by the GDPR

  • If your Personal Data is covered by the GDPR (for example, if you are an individual within the European Economic Area), you have the following rights:

  • Right of Access: To request access to the Personal Data we hold about you.

  • Right of Rectification: To correct any Personal Data that is inaccurate or incomplete.

  • Right to Data Portability: To request a copy of your Personal Data in electronic format, either for yourself or to transmit to a third party.

  • Right to Object: To object to the processing of your Personal Data for certain purposes, including marketing.

  • Right of Erasure (“Right to be Forgotten”): To request deletion of your Personal Data when it is no longer needed, subject to legal obligations.

  • Right to Restrict Processing: To request that we limit the processing of your data to specific purposes in cases where deletion is not possible.

  • To exercise any of these rights, please contact us at:
    📧 Info@polynucleotides.com

  • Please note:

  • If processing is based on your consent, you have the right to withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.

  • In cases of erasure requests, we may retain a copy of your Personal Data for record-keeping or to ensure we do not re-enter your details into our systems.

  • If you believe our processing does not comply with GDPR, you have the right to lodge a complaint with the relevant supervisory authority.

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Data Security

Polynucleotide Academy Ltd and its service providers and collaboration partners take reasonable steps to protect Personal Data we access or receive through this website from loss, misuse, and unauthorised access, disclosure, alteration, or destruction. Nevertheless, we make no guarantee as to the security of your Personal Data and disclaim, to the fullest extent permitted by law, all liability and damages caused by loss, misuse, and unauthorised access, disclosure, alteration, or destruction. We recommend that you take any available precautions to protect the Personal Data you submit on this website.

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Updates to This Privacy Notice

From time to time, we may revise this Privacy Notice. Any such changes to this Privacy Notice will be reflected on this page, and we recommend that you review this Privacy Notice regularly for any changes. The date on which this notice was last revised is located at the top of this notice.

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